Adoption is deliberately incremental. Each stage has a bounded purpose, defined outputs, and an explicit decision point before proceeding.
Three stages
From discovery to scoped pilot
Stage 1
Evidence Discovery Workshop
Map one workflow
Identify evidence sources
Identify control gaps
Define candidate use cases
Determine whether F-Procure is appropriate
Stage 2
Technical Feasibility Assessment
Assess system integration
Review identity and access
Define data boundaries
Review security requirements
Review hosting options
Review governance
Define measurable success criteria
Stage 3
Scoped Pilot
Test one bounded use case
Use defined participants and events
Establish baseline measurements
Evaluate usability and workflow impact
Review assurance benefits
Document risks and limitations
Establish exit, iteration, or expansion criteria
A deliberately incremental pathway: each stage has a bounded purpose and an explicit decision point before proceeding.
What each stage delivers
Defined outputs, not open-ended engagements
Stage 1
Evidence Discovery Workshop
Workflow evidence map: the selected workflow's events, systems of record, and where evidence currently lives
Evidence gap assessment: where reconstruction is slow, records are disconnected, or verification is not possible
Candidate use-case shortlist with a recommendation on whether F-Procure is appropriate, including a clear recommendation against proceeding where it is not
Written summary suitable for internal circulation and decision-making
Stage 2
Technical Feasibility Assessment
Integration assessment covering the systems, identity model, and data boundaries involved
Security, hosting, and governance review against the organisation's policies and legal obligations
Measurable success criteria agreed in advance of any pilot
Go / no-go recommendation with documented assumptions and constraints
Stage 3
Scoped Pilot
Working pilot on one bounded use case with defined participants and events
Baseline versus pilot measurements against the agreed success criteria
Evidence packages produced during the pilot, in the documented output format
Evaluation report covering usability, assurance benefits, risks, limitations, and exit, iteration, or expansion criteria
Principles
How pilots are governed
One bounded use case, defined participants, defined events
Baseline measurements before the pilot begins
Measurable success criteria agreed in advance
Risks and limitations documented throughout
Explicit exit, iteration, or expansion criteria
Reviewed against the organisation's policies and legal obligations
CAYPAX